Executive Assistant to the CEO
Bush & Bush Law Group | Irving, TX | On-Site | Full-Time
Salary: $50,000–$65,000 annually
About the Role
Bush & Bush Law Group is seeking a polished, organized, and proactive Executive Assistant to support our CEO, Charles Bush, and help keep our Irving office running smoothly.
This position combines direct executive support with front desk reception and office administration. You’ll manage calendars, coordinate travel, welcome clients, and stay on top of important details. The ideal candidate is resourceful, professional, comfortable handling business and personal requests, and trusted with confidential information.
Key Responsibilities
Executive Support
- Manage the CEO’s calendar, including meetings, depositions, hearings, mediations, trial schedules, and lender and vendor appointments.
- Keep reminders current, resolve scheduling conflicts, and prepare for upcoming commitments.
- Coordinate flights, hotels, ground transportation, and detailed travel itineraries.
- Handle executive and personal requests, errands, and appointments as needed.
- Screen and prioritize calls, emails, and visitors, and follow up on meeting action items.
- Prepare documents, correspondence, and meeting materials.
- Maintain a current list of open items and deadlines and provide regular status updates.
Front Desk and Reception
- Welcome clients, visitors, attorneys, and other professionals with courtesy and professionalism.
- Answer, screen, and direct incoming calls to the appropriate departments.
- Maintain an organized, welcoming reception area and conference rooms.
- Prepare meeting spaces for mediations, depositions, meetings, and firm events.
Mail, Documents, Checks, and Deposits
- Receive, sort, and distribute incoming mail and coordinate outgoing mail, including post office trips.
- Scan and upload documents into SmartAdvocate, ensuring accurate routing to the appropriate department or case file.
- Track incoming settlement checks, follow up on attorney approvals, and ensure checks are properly documented and processed.
- Assist with daily deposits, maintain accurate records, and share updates through designated internal communication channels.
- Review outstanding or held checks and provide timely status updates.
- Help prepare monthly deposit summaries comparing litigation and pre-litigation deposits.
Office Administration and Coordination
- Maintain weekly in-office attendance summaries and assist with monthly attendance reporting.
- Confirm that upcoming meetings, depositions, mediations, and events are scheduled and prepared for.
- Coordinate workspace setup, supplies, and equipment for new employees.
- Assist attorneys and staff with office needs and administrative requests.
- Support firm events, including holiday gatherings and employee celebrations, by coordinating RSVPs, travel, vendors, and logistics.
Requirements
What We’re Looking For
- Experience in executive assistance, administrative support, reception, or a similar role; law firm experience is a plus.
- Strong organizational skills and the ability to manage competing priorities and deadlines.
- Excellent written and verbal communication skills and a professional, welcoming manner.
- Sound judgment, discretion, and respect for confidential information.
- Attention to detail when handling calendars, documents, checks, and records.
- Comfort using office software, email, calendars, and document management systems; SmartAdvocate experience is a plus.
- A proactive, dependable approach and willingness to assist with both executive and office responsibilities.
- Ability to work full-time, on-site at our Irving, Texas office.
Benefits
- Positive Culture: Work in a supportive, inclusive, and collaborative environment that values your contributions.
- Growth Opportunities: Access to professional development, mentorship, and opportunities for career advancement.
- Competitive Compensation: Enjoy a highly competitive salary with discretionary bonus.
- Benefits: Comprehensive benefits package including health insurance, paid time off, and more.
If you enjoy supporting a busy executive, creating a welcoming office, and keeping daily operations organized, we’d like to hear from you. Please submit your resume for consideration.