Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in AL, AZ, FL, GA, IL, MA, MI, MO, NV, VA, SC, TN, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.
The Senior Revenue & Project Specialist will be responsible for the management of all revenue recognition and billing & collections processes for an identified portion of the Alcanza Clinical Research site network. Reporting to the Controller, the candidate will also be responsible for contributing towards an audit-compliant system of internal controls and processes that will ensure that company assets are adequately safeguarded and that all financial reporting is prepared on a timely basis, in compliance with US GAAP.
Essential Job Duties:
The position will involve exercising discretion and independent judgment on matters of significance, and responsibilities may include, but are not limited to:
The position will involve exercising discretion and independent judgment on matters of significance, and responsibilities may include, but are not limited to:
- Support revenue recognition systems and processes, identifying automation opportunities and helping to ensure data accuracy and consistency across systems.
- Partner with operations and budgets/contracts colleagues to implement best practices in a scalable manner. Partner with finance and operations leads to establish and report on revenue-based performance metrics. Maintain a positive, results oriented work environment, building partnerships within the team and across the organization at large, modeling teamwork.
- Issue invoices and pursue timely collections of AR from sponsors/CROs (visits and invoiceables) to reduce the company’s Days Sales Outstanding. Communicate with customers regarding balances, questions, and/or discrepancies, if needed.
- Perform timely study closeout reconciliations across both the CTMS and financial ERP systems.
- Support month-end close, bank and management reporting, and the annual financial audit while maintaining established timelines.
- Complete timely and accurate cash application at the item level for all payments received.
- Complete various aspects of G/L accounting including preparation/processing journal entries as well as reconciling accounts, while ensuring proper GAAP accounting principles are being followed.
- Active participation in special projects, including but not limited to process standardization, system migrations, and integration of newly acquired sites’ processes and systems, as needed.
- Identify opportunities to improve business processes and efficiencies.
- Perform all other duties that may be requested or assigned.
Minimum Qualifications: Bachelor’s degree in accounting, finance, business, or related field preferred (Associate’s Degree required) AND 3+ years of accounting experience, OR and equivalent combination of education and experience is required. Experience working in a clinical research site or CRO environment is strongly preferred. Experience with general ledger account and project budget reconciliations and journal entry preparation is required. Experience working with Advarra’s Clinical Conductor CTMS a plus. Previous experience at a clinical research site invoicing sponsors and CROs is a plus.
Required Skills:
- Proficiency with computer applications such as Microsoft applications (Word, Excel, Powerpoint, Outlook), QuickBooks, and web applications
- Typing proficiency (40+ wpm)
- Strong math proficiency
- Strong organizational skills and attention to detail
- Well-developed written and verbal communication skills
- Well-developed interpersonal and listening skills and the ability to work independently as well as with co-workers, subjects, managers, and external customers
- Ability to effectively handle multiple tasks and adapt to changes in workloads and priorities
- Ability to be professional, respectful of others, self-motivated, and exemplify a strong work ethic.
- A high degree of integrity and dependability
- Ability to work under minimal supervision, identify problems and implement solutions
- Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire.
- Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.