Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Legal Support Specialist team located in our San Francisco office. This position provides high-level secretarial and administrative support to five or more attorneys. Provides a wide range of administrative and document processing services in the Tax and Litigation departments. Candidate should also be flexible to work overtime as needed. We are seeking a highly skilled legal support specialist who thrives in a fast-paced, business-driven environment. The ideal candidate possesses strong attention to detail, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our San Francisco office, on a hybrid basis, regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Key Responsibilities Maintains and organizes litigation case files (electronic and physical), ensuring accuracy, consistency, and compliance with firm and court protocols Prepares, formats, proofreads, and processes legal documents, including pleadings, motions, discovery materials, and correspondence Coordinates and executes e-filings in state and federal courts, ensuring adherence to jurisdictional rules and deadlines Maintains litigation calendars and track key dates, including court appearances, filing deadlines, and depositions Assists with discovery processes, including document collection, review, production, and organization Prepares deposition materials, exhibits, trial binders, and hearing notebooks Manages document databases, including scanning, coding, and organizing case materials for efficient retrieval Conducts basic legal and factual research to support case strategy and attorney requests Tracks and manages service of process and document deliveries, ensuring proper execution and documentation Supports trial preparation, including coordination of logistics, materials, and scheduling Assists with preparation of tax-related legal documents, filings, and correspondence Compiles and organizes documentation for tax planning and transactional matters Prepares tax agendas, reports, and supporting materials for client matters Assists in assembling and maintaining closing binders and transaction records Manages attorney calendars, including scheduling of meetings, court appearances, and client engagements Handles time entry, matter opening, engagement letter preparation, and billing coordination, including invoice review and processing Arranges travel and process expense reimbursements Manages attorney phone lines, screen calls, and communicate messages effectively Communicates professionally with clients, opposing counsel, courts, and internal stakeholders Prepares reports, correspondence, and general administrative documentation Provides overflow and backup support to other legal support staff as needed Contributes to team operations by supporting workflow demands across litigation and tax practices Qualifications Skills & Competencies Established understanding of tax litigation laws as they relate to individuals, partnerships, estates and corporations. Familiarity with IRS, State and local tax agencies, including Franchise Tax Board Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs Strong attention to detail, organizational skills and ability to manage time effectively Excellent interpersonal skills, communication skills and the ability to collaborate well on a team Position also requires the ability to work under pressure to meet strict deadlines Education & Prior Experience Bachelor’s Degree or equivalent experience preferred Minimum 5 years of experience as a legal secretary in a business law practice with exposure to the tax litigation practice area Candidates should demonstrate curiosity and adaptability with respect to evolving AI tools and technologies in the professional services environment Technology Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing Exceptional computer skills with the ability to learn new software applications quickly A proactive approach to adopting emerging AI technologies and contributing to a culture of innovation is strongly valued Understanding of AI capabilities, limitations, and responsible use in a professional environment. Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. Physical Requirements While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments. This position may also be sedentary and require the employee to sit for extended periods of time. Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment. Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary. The expected pay range for this position is: $46.63-$50.48 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. We will consider for employment qualified applicants with arrest or conviction records and will conduct a criminal background check if a conditional offer is extended in a manner consistent with applicable federal, state, and local laws. This is applicable to the California Fair Chance Act, Los Angeles and San Francisco Fair Chance Ordinance, and the Philadelphia Fair Chance Hiring Law for Employers. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis. Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with Lateral Hub, LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to [email protected]. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to [email protected]. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.

Legal Support Specialist.

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