We are looking for a reliable and detail-oriented Administrative Assistant to support our team by helping process and organize field reports from inspectors and engineers. You’ll be responsible for reviewing, formatting, and preparing reports to send to clients—making sure everything is accurate, professional, and ready to go.
Key Responsibilities:
Review submitted reports to ensure they’re complete and properly formatted
Organize and compile reports into final packages for client delivery
Follow up with staff if information is missing or unclear
Maintain organized digital files and records
Upload and manage reports using our internal systems and software
Strong attention to detail and organizational skills
Proficient in Microsoft Word, Excel, and Outlook
Able to type accurately and manage repetitive tasks
Good time management and ability to meet deadlines
Clear and professional communication skills
Strong written and verbal communication skills
Bonus Skills:
Previous experience in an office or admin setting
Familiarity with Engineering, construction or inspection reports
QuickBooks experience a plus.
Location: Farmingdale, NY
Full Time: In-Office 5 days a week
Your information will be kept confidential according to EEO guidelines.
For more information, please visit www.socotec.us
SOCOTEC is an Equal Opportunity Employer.