Job Summary:
BARBRI is seeking a highly capable Senior Executive Assistant to help the CEO operate effectively across a complex, international business. This high-trust role will provide strategic and administrative support across a demanding schedule spanning US and UK time zones, regular travel, and frequent interaction with clients, colleagues, Board members, and external stakeholders.
The ideal candidate is proactive, highly organized, and comfortable exercising sound judgment in a fast-moving environment. They will anticipate needs, protect the CEO’s priorities, create structure, and ensure important commitments and actions are followed through without requiring constant direction.
Applicants must have the ongoing legal right to work in either the United States or the United Kingdom without current or future employer sponsorship. This position does not offer visa sponsorship, and temporary work authorization is not eligible.
Location: US – Remote / UK - London
Job Responsibilities:
· Manage the CEO’s complex calendar, priorities, meetings, and preparation time across US and UK time zones
· Coordinate domestic and international travel, including itineraries, accommodations, transportation, logistics, and schedule adjustments
· Manage requests for the CEO’s time, using sound judgment to prioritize, redirect, or decline requests based on business priorities
· Prepare briefing notes, agendas, presentations, correspondence, and other materials for key internal and external meetings
· Capture decisions, actions, and commitments from meetings, maintain clear trackers, and proactively follow up with owners to ensure completion
· Serve as a trusted liaison between the CEO and the Executive Leadership Team, Board members, clients, partners, and other key stakeholders
· Draft and manage executive communications in a warm, direct, and professional voice, ensuring clear handoffs and timely follow-up
· Coordinate key Executive Leadership Team activities, leadership communications, performance milestones, town halls, and other executive-level initiatives
· Manage executive administration, including expenses, invoices, contracts, approvals, records, and other documents requiring CEO attention
· Continuously improve systems, routines, and processes that increase the effectiveness of the CEO and executive office
Required Qualifications, Capabilities, and Skills:
· 5+ years of experience as an Executive Assistant or in a comparable role directly supporting a CEO or senior executive
· Demonstrated experience managing complex executive calendars, competing priorities, frequent changes, and domestic and international travel
· Exceptional written, verbal, and interpersonal communication skills, including the ability to draft executive-level correspondence
· Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel
· Strong organizational and time-management skills with exceptional attention to detail and follow-through
· Demonstrated ability to anticipate needs, exercise independent judgment, identify issues early, and follow through without prompting
· Proven discretion and experience handling highly confidential corporate, Board, personnel, or commercially sensitive information
· High emotional intelligence and confidence interacting with senior executives, Board members, clients, partners, and other stakeholders
· The confidence to respectfully push back, hold others accountable to deadlines, and determine what requires the CEO’s attention versus what can be handled elsewhere
· Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel as needed
· Familiarity with modern productivity and AI tools used to improve executive and administrative workflows
Preferred Qualifications, Capabilities, and Skills:
· Bachelor’s degree in Business Administration, Communications, or a related field
· Experience supporting Board and executive leadership meetings, including preparation of presentations, reports, meeting materials, and communications
· Experience working in a global, private equity-backed, high-growth, or rapidly evolving organization
· Experience supporting geographically dispersed executives and teams
Thrive Beyond the Basics: Our Perks Package
We believe your dedication deserves more than just a paycheck. That's why we offer a comprehensive perks package designed to support your well-being and fuel your passions.
At BARBRI, we believe that investing in our employees leads to mutual success. Join us and be part of a passionate team dedicated to transforming education through innovative technology.
BARBRI is an equal opportunity employer workplace. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We are dedicated to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Join us in our mission to empower individuals through education and technology. We welcome candidates from all backgrounds to apply and help us build an inclusive workforce.