KEY RESPONSIBILITIES
Payroll Operations
Process end‑to‑end payroll for multiple entities, pay groups, or process data gathering and provide to external payroll provider for multiple countries (as applicable), including new hires, terminations, leaves, retroactive adjustments, and pay changes.
Review and validate timesheets, earnings, deductions, and adjustments.
Support off‑cycle payments and handle basic to moderate complexity transactions (bonus uploads, corrections, etc.).
Compliance & Controls
Ensure payroll actions comply with federal, state, and local payroll regulations.
Support preparation of audit materials and maintain payroll documentation.
Monitor and flag potential compliance issues to senior team members.
Systems & Reporting
Enter, review, and maintain payroll data within the HRIS/payroll system.
Assist with system testing for small configuration changes or updates.
Produce routine payroll reports and support ad‑hoc data requests.
Identify opportunities for process efficiency and escalate improvement ideas.
Employee Support & Stakeholder Engagement
Respond to employee payroll questions with professionalism and accuracy.
Partner with HR, Social relations and Benefits on day‑to‑day issue resolution.
Escalate complex matters to the Payroll Manager as needed.
REQUIRED EDUCATION/QUALIFICATIONS/EXPERIENCE
Bachelor’s degree in HR, Business, Finance, or equivalent experience (preferred but not required).
2–4 years of experience in payroll, HR operations, or administrative support.
Working knowledge of payroll platforms (preferably ADP).
Strong attention to detail, accuracy, and organization.
Ability to learn systems quickly (familiarity with Workday or payroll tools is a plus).
Strong service orientation and ability to handle sensitive information properly.
PREFERRED SKILLS
HRIS Platform
Rewards & Benefits
- Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.
- Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.
- Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.
- Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.
- Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.
Smart Work at Quadient
At Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement. Hybrid employees balance remote and in-office work, on-site roles contribute daily to our vibrant workplace culture, and remote employees stay connected through virtual collaboration and in-person events. No matter where you work, you’ll be part of a dynamic, people-first community that drives success together.
Be yourself at Quadient
Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They inspire us to be EPIC. Together. What makes Quadient different is how different we are. We’re a team of individuals with one goal but many perspectives. When you connect with Quadient, you become part of a community that cares - in a culture that embraces differences and values every voice.
We will consider any reasonable modifications to the interview process. If you require any assistance with the application process, please email us at [email protected]
Quadient is an Equal Employment Opportunity Employer. *: We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.
People. Connected.