Job Overview
Our client is an Abu Dhabi-based holding company with a diversified portfolio spanning strategic industries. The organisation is building a marketing shared-services capability in the Philippines to support its group and portfolio companies. Provide disciplined coordination and reporting support across the marketing portfolio. Maintain clear plans, budgets, workflows and records so the Abu Dhabi HQ team and portfolio companies can see what is in progress, who owns it and what needs attention.
Job Details
Work set up: Onsite – Eastwood, Quezon City
Schedule: Monday–Friday | 9:00 AM–6:00 PM UAE time (GST, UTC+4)
Holiday: UAE holidays
Responsibilities
Planning & Workflow Coordination
• Maintain marketing plans, activity calendars, project trackers, briefs, task owners and deadlines across assigned workstreams.
• Coordinate campaign and creative requests through agreed intake and prioritisation processes; check briefs for required information and follow up on gaps.
• Track team capacity, dependencies, approvals and delivery milestones, escalating delays or workload conflicts early.
Budget & Supplier Administration
• Update budget trackers, purchase order status, commitments, invoices and actuals in line with approved processes.
• Maintain supplier, agency, contract and service-level records; support quotation comparisons and documentation.
• Reconcile campaign and project costs with approved budgets and flag variances for review.
Governance & Process
• Maintain standard templates, process notes, approval records and shared folders so teams can find the latest information.
• Support consistent use of marketing workflows and reporting standards across the group and portfolio companies.
• Identify recurring process issues and recommend practical improvements to the Abu Dhabi HQ manager.
Reporting & Team Support
• Prepare weekly status reports and monthly portfolio summaries covering delivery, budgets, risks and decisions required.
• Coordinate meetings, actions and follow-ups where required, ensuring owners and due dates are recorded.
Qualifications
• Bachelor’s degree in Marketing, Business, Operations or a related field preferred.
• Strong written and spoken English required.
• At least 3 years of experience in marketing operations, project coordination, campaign administration or a related role. Experience supporting multiple teams, agencies or brands is an advantage.
Technical Skills
• Advanced Excel and PowerPoint
• Project and task management platforms
• Budget and PO tracking
• SharePoint or document management
• Workflow and process documentation
• Data accuracy and reporting
• Supplier and agency coordination
• Power BI basics and AI productivity tools
Core Competencies
• Ownership and accountability for quality, accuracy and follow-through.
• Clear written and verbal communication and confidence working across cultures and time zones.
• Strong organisation, prioritisation and attention to detail.
• Collaborative stakeholder service and constructive response to feedback.
• Curiosity, learning agility and responsible adoption of data, digital tools and AI.
• A structured, service-minded operator who enjoys bringing clarity to busy workflows, follows details through and raises issues early.