Who We Are
VML is a global creative company that combines brand experience, customer experience, and commerce to create connected brands that drive growth. Guided by a Human First philosophy, VML is known for its innovative work for brands and consistently ranks among the world’s leading creative companies, including the WARC Creative 100. VML’s global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai and Singapore.
VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel.
For more information, please visit www.vml.com and follow along on LinkedIn #WeAreVML.
About VML Health
VML Health is a global healthcare marketing agency dedicated to creating connected brands and experiences that improve health outcomes. We believe in the power of creativity, technology, and human connection to transform the healthcare landscape.
We are looking for an experienced Freelance Senior Event Producer to collaborate with our team on upcoming projects for national and international clients.
POSITION PURPOSE
The Freelance Senior Event Producer will support the conception, planning, production, and execution of live, hybrid, virtual events and video productions.
The ideal professional has strong experience in Live Communication, Event Production, Show Technologies and Scenography, and is able to manage complex projects from concept through delivery, working autonomously while collaborating closely with VML Health’s creative, account and digital teams, clients, and external partners.
The role requires a hands-on approach, strong production expertise, excellent organizational skills, and the ability to manage multiple stakeholders, suppliers, timelines, and budgets.
KEY RESPONSIBILITIES
- Contribute to the conception, planning and production of live, hybrid and virtual events, as well as video productions.
- Collaborate with clients during proposal presentations, production planning and project execution.
- Coordinate with internal teams, including Creative, Account and Digital, throughout all production phases.
- Select, brief and coordinate external suppliers when required, including technical providers, staging and set-building companies, video crews, creatives and other production partners.
- Coordinate client- or sponsor-appointed suppliers and ensure alignment with the overall production plan.
- Support venue scouting, location selection and site inspections.
- Contribute to production budgeting and monitor costs related to technical production, staging, performances and external suppliers.
- Develop and maintain detailed production plans, timelines, schedules and run-of-show documents.
- Coordinate all stakeholders involved in the production process, ensuring deadlines, responsibilities and deliverables are clearly defined.
- Work with the Event Director and project team to define the event flow and show running order.
- Oversee on-site production teams, technicians, performers, speakers and suppliers during setup, rehearsals and event delivery.
- Supervise event installations and ensure that technical and design elements are executed according to the agreed concept and quality standards.
- Ensure production documentation, technical files, designs, layouts and renderings are properly organized and maintained.
- Provide timely updates on project status, production milestones, risks and deliverables to internal teams and clients.
- Proactively identify production issues and provide effective solutions before and during the event.
- Stay up to date with emerging event technologies, production solutions and live communication trends.
EXPERIENCE & BACKGROUND
- Proven experience in event production and/or event planning, ideally within agencies, production companies or complex corporate environments.
- Previous experience managing live events, hybrid events, conventions, congresses, launches or corporate experiences.
- Experience working directly with clients and managing multiple external suppliers.
- Strong understanding of technical event production, staging, AV solutions and scenography.
- Experience managing projects from the initial brief through production and on-site execution.
- A degree or Master's in Event Management, PR, Hospitality Management, Communication or a related field is preferred.
- A background in Architecture, Scenography or 3D Design is considered a plus.
SKILLS
- Fluent English, with the ability to work confidently in an international business environment.
- Strong knowledge of Microsoft Office, particularly Excel and PowerPoint.
- Knowledge of project management tools and production planning methodologies.
- Familiarity with 3D design/rendering tools and Adobe Creative Suite is considered a plus.
- Good knowledge of event production processes, technical requirements and relevant event regulations.
- Strong supplier management and negotiation skills.
- Excellent organizational and project management capabilities.
- Strong communication and stakeholder management skills.
- Hands-on, solution-oriented approach and excellent problem-solving abilities.
- Ability to manage priorities and remain focused in fast-paced, high-pressure environments.
- Strong attention to detail.
- Collaborative mindset combined with the ability to work independently.
- Availability to work on-site and travel when required by individual projects.
FREELANCE COLLABORATION
This opportunity is intended for a freelance professional, collaborating with VML Health on a project basis.
The scope, timing, level of involvement and on-site requirements will be defined according to each project.
We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.