Responsibilities
1. Financial Management
- Review payment requests and supporting documents to ensure completeness, accuracy and compliance with organizational procedures.
- Process and record financial transactions, including payments, receipts, advances and journal entries, under the guidance of the Finance Officer.
- Review petty cash transactions, maintain petty cash records and support timely replenishment.
2. Budget Management
- Support the preparation and revision of annual, project and departmental budgets.
- Prepare basic budget-versus-actual reports and highlight significant variances for review by the Finance Officer.
- Monitor project expenditure to identify potential overspending, underspending and funding gaps.
3. Financial Reporting
- Assist in preparing monthly, quarterly and annual financial reports.
- Support the preparation of donor financial reports and project expenditure statements.
- Prepare basic financial schedules, reconciliations and supporting documentation for review.
4. Finance Capacity Building and Support
- Support the preparation and delivery of basic financial-management training for programme staff and implementing partners.
- Provide basic guidance on financial documentation, budget tracking and accountability procedures.
5. Financial Risk Management
- Assist in identifying and reporting potential financial risks, irregularities and control weaknesses.
- Report suspected fraud, misuse of funds or non-compliance to the supervisor in line with organizational procedures.
6. Financial Data Entry and Transaction Processing
- Verify invoices and payment requests against approved concept notes, terms of reference, contracts, purchase orders and other relevant supporting documents.
- Enter approved financial transactions into the organization's accounting system (SBD) after reviewing the completeness and accuracy of supporting documentation.
- Identify discrepancies or missing documentation and seek clarification before processing transactions.
7. Filing and Financial Documentation Management
- Ensure all financial documents are properly labelled, organized and filed for easy retrieval.
- Ensure that all financial transactions are properly referenced, including invoice numbers, voucher numbers and journal transaction numbers.
- Maintain an organized filing system for payment vouchers, invoices, receipts, bank
8. Compliance and Internal Controls
- Ensure that financial transactions are processed in accordance with organizational financial policies, procedures and donor requirements.
- Verify that payments are supported by appropriate documentation and authorized approvals.
- Identify and report inconsistencies, unsupported expenditures and potential control weaknesses to the Finance Officer.
9. Stakeholder Coordination and Administrative Support
- Work closely with programme teams and other departments to obtain financial information and supporting documentation.
- Support communication with banks, vendors and other relevant stakeholders regarding routine payment and reconciliation matters.
- Follow up on pending payment requests, financial accountabilities and outstanding documentation.
Qualifications and Experience
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- Partially completed or full professional qualification in ACCA, CPA, CIMA or an equivalent professional accounting course is an added advantage.
- At least two (2) years of relevant work experience in finance or accounting, preferably within a non-profit organization, NGO or field office environment.
- Basic understanding of budgeting, financial reporting, bank reconciliations and financial documentation.
Key Competencies
Attentive listening: Pay attention and listen to what is said in an open-minded and unprejudiced manner. In doing so, be open to the arguments, suggestions and ideas of others.
Work efficiency: Work methodically and in a structured manner. In doing so, achieve a good balance between speed and exactness.
Service orientation: The degree to which one is ready to offer service to others in one’s own organization, to help and to support them in their work to the point that it meets their concerns and needs as well as possible.
Exactness: Capacity to set down to work in carrying out daily activities, accurately, carefully and painstakingly.
How to apply
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and motivation letter in English on Smart Recruiters. Deadline is Tuesday 1st December 2026.
Working at SNV
We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an international global network of experts. For more information, please visit our website: www.snv.org.
NB: only shortlisted candidates will be contacted.
We do not appreciate third-party mediation based on this advertisement.