Administrative Assistant III This position is located on Long Island at Stony Brook University, Stony Brook, NY. The Opportunity This position provides administrative support to the New York Sea Grant Marine District, assisting up to 14 Extension Associates across the Hudson Valley, New York City, and Long Island. Responsibilities include coordinating office operations, managing schedules and communications, preparing reports and educational materials, and supporting events and special projects. The role also serves as a primary point of contact for visitors and stakeholders, providing professional customer service. Additionally, it supports NYSG Seafood HACCP training programs by assisting more than 2,000 participants each year via phone and email. About New York Sea Grant New York Sea Grant is a partnership between the State University of New York (SUNY), Cornell University, and the National Oceanic and Atmospheric Administration (NOAA). As part of a national network of 34 Sea Grant programs, it supports research, education, and community outreach. Its mission is to promote economic vitality and environmental sustainability in New York's coastal communities. Key Responsibilities Provide administrative support to up to 14 Extension Associates across the Hudson Valley, New York City, and Long Island. Manage daily office operations and administrative functions to support programs and special projects. Coordinate complex calendars, meetings, workshops, conference calls, and staff travel arrangements. Serve as the primary point of contact for visitors, government officials, university representatives, media, and other stakeholders. Draft, edit, proofread, and distribute correspondence, reports, newsletters, educational materials, and large mailings. Maintain databases, records, electronic files, and office documentation. Process shipping, mailings, photocopying, office supply inventory, and equipment maintenance requests. Provide professional customer service and respond to inquiries via phone and email, including support for Seafood HACCP training participants. Assist with planning and coordinating conferences, workshops, and training events, including venue logistics, catering, registration, materials preparation, and guest speaker travel. Manage office and grant financial records by tracking budgets, monitoring expenditures, reconciling accounts, and maintaining financial spreadsheets. Prepare travel reimbursements, invoices, deposits, procurement card reconciliations, petty cash records, and accounting reports using Cornell and SUNY financial systems. What We Need For further consideration, please submit a resume and cover letter. Formal training beyond a high school diploma and at least two years of administrative experience, or an equivalent combination of education and experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe, and other office software applications. Strong customer service skills with the ability to interact professionally with diverse audiences. Excellent written, verbal, and interpersonal communication skills. Ability to work collaboratively in a team-oriented environment while also working independently with minimal supervision. Strong organizational, time management, and multitasking skills with the ability to prioritize competing deadlines. Demonstrated analytical, problem-solving, and critical-thinking abilities. Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism. Experience supporting inclusion, belonging, and wellbeing initiatives. Ability to build and maintain inclusive, collaborative relationships with students, faculty, staff, and community partners. Self-motivated, dependable, and adaptable in a fast-paced work environment. Commitment to ethical conduct and representing the University professionally. If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t. Associate’s degree in business technology or business-related field and 3+ years of experience. Knowledge of Cooperative Extension or similar program.    This is a full-time (39 hours per week) position that is based on Long Island, NY. This position is eligible for a hybrid work arrangement. Core working hours are Monday through Friday, 8:00 AM to 5:00 PM, with additional flexibility as needed. The final schedule will be determined in collaboration with the supervisor. Rewards and Benefits This position is eligible for a hybrid work arrangement. Employees in this role have the option to work remotely up to two days per week and and expected to be on campus at SUNY Stony Brook University at least three days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. Relocation assistance will not be provided for this position. University Job Title: Administrative Asst III Job Family: Administration Level: C Pay Rate Type: Hourly Pay Range: $24.30 - $26.15 Remote Option Availability: Hybrid Company: Contract College Contact Name: Keionda Lewis Contact Email: [email protected] Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected]. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at [email protected]. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected]. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026-10-07 Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City. We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including employee wellness, workshops, childcare and adoption assistance, parental leave and flexible work options.

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