About the Role
We’re looking for a reliable, detail-driven bookkeeper to take full ownership of the books for the client, a US-based small business. You’ll manage recurring bookkeeping on your own with minimal training and supervision, and you’ll be the person who spots problems before they become problems.
What You’ll Do
Handle full-cycle bookkeeping for a US small business
Complete monthly bank, credit card, and clearing account reconciliations
Process payroll and 401(k) contributions, running payroll at least one week in advance
Manage accounts payable and bill pay, including non-routine invoices and expenses
Deliver cash flow reports twice monthly (1st business day and the 15th), anticipating upcoming expenses
Monitor the accounting inbox and email, track payments, and follow up proactively
Send reliable daily and end-of-week updates
Must-Haves
Proven full-cycle bookkeeping experience with US-based small businesses
Hands-on payroll and 401(k) processing experience (non-negotiable)
Strong monthly reconciliation experience (bank, credit card, clearing accounts)
Experience managing AP and bill pay beyond routine items
Comfort owning recurring tasks without constant follow-up
Software
QuickBooks Online, including QBO Bill Pay
Stripe (payout reconciliation)
Acodei (QuickBooks and Stripe integration)
G&A PEO (payroll and benefits)
LastPass (password vault management)
How We Work
This client values consistency and quality over the long term. You’ll thrive here if you:
Communicate proactively and keep updates reliable
Acknowledge issues and act on them promptly
Give advance notice of absences, delays, or availability concerns, especially around payroll deadlines
Take real ownership and anticipate problems