The Receptionist is responsible for managing the front desk, providing professional and welcoming support to employees, visitors, and external guests. The role also supports the Admin team with day-to-day office operations, meeting room management, facilities coordination, courier services, office supplies, and internal events. Key Areas of Responsibilities Reception & Visitor Management Manage the reception area and provide a professional and welcoming experience to visitors and employees Answer and direct incoming calls and assist with general enquiries Greet, register, and direct visitors to the appropriate employees or meeting rooms. Provide general support for visitors and meetings Meeting Room Management Manage conference room bookings and coordinate schedules as required Ensure meeting rooms and common areas are properly prepared, organized, and maintained Coordinate meeting room set up, refreshments, and basic equipment requirements Courier, Mail & Document Handling Coordinate incoming and outgoing domestic and international courier services Arrange outgoing documents and parcels and maintain relevant shipment records Office Supplies & Canteen management Monitor inventory and arrange purchasing of office stationery, printed materials, pantry supplies, and other office consumable Maintain appropriate stock levels and distribute supplies as required Ensure the canteen and pantry areas are clean, organized and adequately stocked. Liaise with vendors and service providers for pantry equipment, office appliances, and related services. Support invoice processing and monthly payment administration related to office supplies and services Internal Events & General Administration Support internal meetings, company events, celebrations, and other employee engagement activities Assist with event logistics, catering, refreshments, and preparation of necessary materials Provide general administrative support to the Admin team as required Maintain accurate records and supporting documents for administrative expenses and services Requirements Minimum 2 years of relevant experience in reception, office administration, hospitality, or a related role preferred Experience working in a multinational company or international business environment preferred Proficient written and verbal communication skills in English Strong customer service mindset with professional communication and interpersonal skills Good organizational skills and attention to detail Proactive, responsible, and collaborative attitude Stay informed on CITIC Securities International Job Opportunities Not the right fit? You can create a job alert to receive our latest job openings that meet your interest. CITIC Securities International is a wholly owned subsidiary of CITIC Securities and its overseas business platform. Our award-winning research, extensive footprint in Asia, direct links to China and highly experienced finance professionals set us apart within the industry. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC Securities International is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC Securities International operates from 13 countries across Asia, Australia, Europe and the Americas. We offer comprehensives financial solutions to a large and diverse client base that includes global institutional investors, corporations, governments and high-net-worth individuals.

Receptionist, Administration.

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