Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK. We are committed to building a more sustainable future and recognise that a diverse workforce is vital to our growth and advancement. We aim to promote a culture that values openness, transparency and individual achievement. At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation. The primary focus of this role is to deliver accurate, efficient, and effective administrative support to the Project Management team. Key responsibilities include the collation, processing, and administration of timesheets, along with the administration of holiday and sickness records for project staff. The role involves the meticulous handling of "on-boarding" applications for both Heidelberg Materials employees and contractors. Furthermore, the individual is responsible for collating and filing all invoices and reports to provide comprehensive cost capture evidence. The role includes the production of ad-hoc reports in various formats, such as Sap, Entropy, Excel, or any other as requested. General administration duties within the department, supporting the project, are also part of the responsibilities. The individual acts as a Controller under GDPR rules, ensuring compliance with GDPR guidelines. Additionally, the role encompasses the preparation and raising of VAT invoices in SAP. To streamline operations, the individual manages the activities of the Project Administrator to provide valuable assistance across the spectrum of responsibilities outlined above. The collective efforts in these areas contribute significantly to the overall efficiency and success of the Project Management team. Senior Project Administrator Are you an organised, detail-focused administrator who enjoys keeping projects, people and processes running smoothly? We’re looking for a proactive Project Support Supervisor to provide high-quality administrative and financial support to our project operations. This is a varied role where no two days will be the same, covering everything from purchase orders and invoicing to reporting, timesheets, onboarding and supervising project administration activities. You’ll play an important part in ensuring project support tasks are completed accurately, efficiently and on time, while maintaining the highest standards of confidentiality and professionalism. What you’ll be doing Your responsibilities will include: Processing purchase orders, GRNs and monthly reconciliations Using Basware to process invoices and managing purchase card reconciliations Preparing and raising VAT invoices through SAP Maintaining purchase order trackers, schedule agreements and quotations Producing reports and monitoring KPIs as required Preparing client reports, including volumes and delivery information Managing staff, driver, supplier and contractor onboarding submissions Collating, checking and saving timesheets, including macro uploads and calculations where required Managing overtime submissions and holiday and absence records Producing missing and un-invoiced ticket reports and obtaining missing documentation Submitting relevant information through STARS Supporting sales quotation administration, including monitoring validity dates and pricing Providing general administrative support, including arranging meetings and accommodation and taking meeting minutes Providing a professional telephone service and communicating effectively with colleagues, clients and stakeholders Supervising the activities of the Project Administrator Ensuring compliance with Heidelberg Materials processes and procedures Working in line with the EDF Code of Conduct for Hinkley Point What we’re looking for We’re looking for someone who is organised, confident working with data and able to manage multiple priorities accurately. Ideally, you’ll have: GCSE Grade 4/C or above, or equivalent, in English and Maths Strong knowledge of Microsoft 365 applications, including Excel, Word, PowerPoint, OneNote, SharePoint and Teams A high level of competence in Microsoft Excel, including VLOOKUP, PivotTables, slicers and macros Strong organisational skills and excellent attention to detail Confident and professional communication skills The ability to handle confidential information with discretion Experience working in a busy administrative or project support environment SAP knowledge would be a distinct advantage CSCS Level 1 certification or the ability to meet the required standard for working on the Hinkley Point C construction site Why join us? This is a great opportunity to take on a varied and responsible role where you’ll be at the heart of a busy project environment. You’ll work across administration, finance, reporting and operational support, giving you the opportunity to build relationships across the business while developing a broad range of skills. If you’re organised, proactive, confident with systems and passionate about getting the details right, we’d love to hear from you. At Heidelberg Materials UK (previously known as Hanson UK) we strive to create an inclusive and respectful workplace where every individual can bring their unique skills and background to contribute to the success of our business. At Heidelberg Materials UK (previously known as Hanson UK), we understand that a diverse workforce is key to our growth and development, and we aim to foster a culture that values openness, transparency, and individual achievement. As part of our commitment to promoting diversity, we are actively working to encourage more individuals to consider careers within the construction industry. We believe in building a workplace that is dedicated to promoting inclusivity and diversity. If you're interested in joining our team, we encourage you to apply, even if your experience or skill set doesn't perfectly align with the job description. Creating a candidate home page is optional, when asked, but you can use this to quickly see the progress of your application(s). You may still be the right fit for this or other roles within our company. Heidelberg Materials is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process. For quick access to screen reading technology compatible with this site click here to download a free compatible screen reader (free step by step tutorial can be found here). Please contact [email protected] for additional information or to request accommodations. We understand that women may face unique challenges in their careers, and we are committed to providing a supportive environment to help you thrive. Our family-friendly policies, such as enhanced maternity and parental leave, neonatal care, and adoption support, will provide you with the flexibility and support you need to balance your personal and professional commitments. We also offer a range of benefits, such as access to our Employee Assistance Program, trained mental health first aiders, discounted private medical benefits and much more, to ensure your wellbeing is prioritized.

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