Location: London (Hybrid / Studio-based with occasional field coordination)
Contract Type: Full-time, Freelance - 6 months FTC
Salary: £35,000 per annum
About the Role
We are looking for a sharp, detail-oriented Production Coordinator to take ownership of our day-to-day shoot logistics, post-production schedules, and commercial client deliverables.
Our slate pairs long-form international travel documentaries (ShipShape, Signature Destination) sponsored by major tourism boards, airlines, and cruise lines with fast-paced, high-access London food and lifestyle series. This role is the operational engine that connects our commercial commitments to our creative delivery—ensuring our international crews travel safely and seamlessly, client integration requirements are tracked and executed, edit milestones are hit, and budgets stay firmly in the green.
Main Responsibilities
Commercial & Client Delivery Tracking
- Act as a day-to-day operational point of contact for commercial sponsors, brand partners, airlines, and tourism boards.
- Maintain a master commercial deliverables matrix: tracking integrated brand beats, logo treatments, legal disclaimers, client feedback windows, and final sign-off milestones.
- Ensure every sponsored episode fulfills its contractual obligations without compromising editorial integrity or publishing deadlines.
International Travel & Field Logistics
- Plan, book, and manage end-to-end logistics for overseas shoot delegations: flights, accommodation, local fixers, ground transport, and travel risk assessments.
- Oversee international customs and equipment movement, including ATA Carnet generation, equipment manifests, travel insurance, and local filming permits.
- Manage crew visas, foreign work permissions, and emergency travel support while teams are on location.
Schedule & Post-Production Milestone Management
- Build and manage the master production calendar across all 7 show formats, tracking shoots from pre-production through rough assembly, fine cut, client review, and final upload.
- Monitor the edit pipeline daily, ensuring the lead editor, producer-shooters, and motion graphics lead hit strict internal turnaround targets to protect the 4-videos-a-month cadence.
- Flag editorial bottlenecks and resource clashes early, reallocating edit suites or freelance support as required.
Budget Tracking & Cost Control
- Track actuals against budgets for both the core channel allocation and individual sponsored episode budgets.
- Reconcile crew expenses, per-diems, currency exchanges, freelance day-rates, and location fees.
- Negotiate vendor rates (kit hire, travel agents, local fixers, London venue fees) to ensure all productions deliver on or under budget.
Person Specification
- Experience: 2+ years of experience as a Production Coordinator or Production Secretary in digital video, factual television, commercial production, or agency environments.
- Travel Logistics Expertise: Solid working knowledge of planning international shoots, handling ATA Carnets, equipment freight/excess baggage policies, and local filming permits.
- Commercial Literacy: Experience working alongside commercial sales teams or directly liaising with brand managers, managing client review timelines, and tracking branded deliverables.
- Production Tools & Systems: High proficiency with project and production management tools (Monday.com, Airtable, Asana, Google Workspace, and complex budget spreadsheets).
- Communication & Composure: Strong diplomatic, client-facing communication skills and the ability to stay calm and solutions-focused when handling live travel disruptions or tight edit deadlines.
Our Commitment
We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.
We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.