QpHoX is looking for a Personal Assistant to support our CEO and CTO in the day-to-day operations of a fast-growing technology company. This is a fast-paced and varied role requiring excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism and confidentiality.
Key responsibilities:
- Provide dedicated day-to-day support to our CEO and CTO
- Manage complex diaries, including scheduling meetings, appointments, and coordinating calendars
- Coordinate and manage meetings, including scheduling, preparing rooms and documentation, taking minutes, and following up on action points
- Support recruitment by scheduling interviews and managing calendars
- Manage national and international travel arrangements, including flights, accommodation, visas, and supporting documentation
- Prepare and compile itineraries, agendas, presentations, and supporting materials
- Maintain and update contact databases and relevant information systems
- Provide occasional private assistance and liaison support for the CEO and CTO
Skills and knowledge you will bring to QphoX:
- 3+ years of previous experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative support role
- Strong organisational and planning skills, with the ability to prioritise and maintain overview in a fast-paced environment
- Proficient in Microsoft Office, particularly Outlook, Word, and PowerPoint
- Proactive, detail-oriented, and able to remain calm under pressure
- A collaborative team player who takes initiative and ownership of responsibilities
- Able to handle confidential information with discretion and professionalism
Our Ideal Candidate:
The ideal candidate enjoys creating structure, managing competing priorities, and supporting senior stakeholders with professionalism and discretion. Comfortable handling both day-to-day administrative tasks and broader coordination responsibilities, they are motivated by keeping operations running smoothly and efficiently.
Teamwork is an essential value of our company, hence fitting into the team is crucial. Finally, we have a positive and fast-paced learning environment.
We strongly encourage people of any underrepresented group to apply as we are committed to diversity and work to build an inclusive environment where all people, regardless of gender, race, religion, or background, can thrive.
Benefits and other perks of working with us:
- Competitive salary
- Employment stock ownership plan
- End-year performance-based bonus
- 25 days of holidays on a full-time basis
- Career growth opportunities
- Opportunities to network and connect
About us:
At QphoX we strive to be an inclusive place where a diverse mix of talented people want to come, to learn, to live their passion and do their best work.
We are dedicated to promoting equality, creating a safe environment for everyone, and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin, age, socioeconomic background and all the other fascinating characteristics that make us different. We truly think diversity is a strength and working in a diverse environment, and being exposed to a variety of perspectives makes us stronger as a team and better human beings.