Education and Required Skills
- A minimum of two (2) years experience within a similar role
- Associate Degree or Certificate in Business Administration
- A minimum of 5 CXC’s including Mathematics and English Language
- Ability to take initiative and work efficiently
- Ability to communicate effectively
Desirable Skills
- Excellent organizational skills
- Ability to multitask
- Ability to work effectively as part of a team or in a self-managed environment as projects/tasks require
Main Duties and Responsibilities
- Liaise with all distributors to restock the Convenience Store as instructed.
- Assist with ordering of fuel based on daily sales.
- Monitor social events and assist with scheduling deliveries to accommodate increase sales volumes.
- Assist with updating and communicating the Wet Stock Report to the Rubis team before the stipulated deadline.
- Update all assigned spreadsheets with data daily as instructed.
- Count, verify and deposit cash when required.
- Compile weekly, bi-weekly and monthly statements for charge customers when required.
- Assist with completing the roster weekly and communicating to staff.
- Reconcile all forecourt and C-store sheets.
- Enter stock into the accounting software.
- Enter charge invoices into the accounting software.
- Enter vendor invoices into the accounting software.
- Manage, distribute, and record petty cash transactions and replenishments when required.
- Track and carry out payments to Deli suppliers.
- Assist with the preparation and distribution of payroll as assigned.
- Assist with managing the Forecourt and C-store operations.
- Report and organize the fixing of any issues related to the Forecourt and C-store in a timely manner.
- Effectively communicate information to the staff as directed by Senior Management.
- Listen to staff queries, issues and concerns and resolve where possible or escalate to senior management when necessary.
- Be proficient with all software programs used at the Service station, e.g. –Sapphire, VeederRoot, Accdev, Sage etc.
- Available to handle any issues within and beyond operational hours.
- Assist with the implementation of structures, policies, and procedures to enhance the overall functionality of the organization.
- Order stationery and supplies for in-house use as necessary.
- Perform any other related duties as required or assigned by Senior Management to aid in the smooth running of the business.