We are looking for a Document Controller to join our infrastructure project team. The successful candidate will be responsible for managing project documentation, maintaining accurate records, and ensuring that all documents are properly registered, tracked, distributed, and maintained in accordance with project procedures.
Key Responsibilities
- Manage and maintain project documentation, including drawings, specifications, RFIs, method statements, material submittals, inspection requests, technical submissions, and correspondence.
- Maintain accurate registers for incoming and outgoing documents.
- Ensure all documents are properly recorded, classified, and distributed to the relevant project team members.
- Monitor document revisions and ensure that the latest approved drawings and documents are available to the project team.
- Track document status, approvals, comments, and outstanding submissions.
- Follow up with relevant team members and contractors on overdue documents and pending responses.
- Manage document transmittals and maintain a proper filing and archiving system.
- Ensure compliance with project document control procedures and reporting requirements.
- Maintain electronic and hard-copy records in an organized and accessible manner.
- Use document management systems such as Aconex, SharePoint, or other electronic document management systems.
- Support internal and external audits by providing the required documentation and records.
- Assist with project closeout documentation, including as-built drawings, operation and maintenance manuals, warranties, test reports, and handover records.
Requirements
- Diploma or Bachelor's degree in Business Administration, Document Control, Engineering, or a related discipline.
- Relevant experience in document control for construction or infrastructure projects.
- Good knowledge of document management procedures, registers, transmittals, and revision control.
- Experience using Aconex, SharePoint, or similar document management systems.
- Good working knowledge of Microsoft Office applications.
- Strong organizational skills and attention to detail.
- Good communication and coordination skills.
- Previous experience in the UAE is preferred.
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.