Administrative Assistant Location: Langley, BC At IPEX, the leader in thermoplastic piping systems, we are redefining the future of water management and clean energy. As part of the Aliaxis family, we combine global strength with local expertise to tackle the world's toughest challenges. Guided by our values – We Care, We Dare, We Deliver – we challenge the status quo to make a meaningful impact. If you're an innovative collaborator ready to make a difference, come join us in shaping a better tomorrow! The Administrative Assistant provides comprehensive support to ensure smooth day-to-day operations within the office. This role serves as the first point of contact for visitors and callers, manages front desk activities, and delivers a wide range of administrative services including scheduling, document preparation, and record maintenance. The position also oversees office organization, coordinates meetings and events, assists with customer inquiries during busy periods, and contributes to process improvements. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a professional and welcoming environment. This is an on-site role 5 days/week, 8am-4pm, based out of the Ipex Langley office. Primary responsibilities Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience. Answer and direct incoming calls promptly and accurately; take messages and relay information as needed. Greet visitors, verify appointments, and maintain a secure and accurate visitor log. Manage incoming and outgoing mail, courier deliveries, and ensure timely distribution to appropriate recipients. Maintain a tidy and organized reception area to reflect a professional environment. Assist with data entry, report generation, and basic analysis to support departmental needs. Coordinate scheduling and calendar management for meetings, including booking rooms and arranging necessary resources. Support planning and logistics for internal events, training sessions, and team meetings, including catering and materials preparation Monitor and replenish office supplies; place orders and track deliveries to maintain adequate inventory. Ensure office equipment is functioning properly; coordinate maintenance or repairs when needed. Oversee boardroom bookings and ensure meeting spaces are prepared and equipped. Liaise with external service providers (e.g., cleaning, maintenance) to ensure quality and timely service. Maintain general office organization and cleanliness to promote a productive work environment Key qualifications Minimum high school diploma, post-secondary preferred Minimum 2–3 years’ experience in an administrative or customer service role Experience supporting a sales team is an asset Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with internal reporting tools and CRM systems (ex. SAP) preferred Familiarity with trade show coordination and event planning preferred Core Competencies Excellent written and verbal communication skills Strong interpersonal skills with demonstrated tact and diplomacy Collaborative team player with a positive attitude Ability to prioritize tasks and manage multiple responsibilities independently Professional demeanor with a customer service orientation Why Join Us? This role offers the opportunity to influence business growth, develop strategic customer partnerships, and contribute directly to market expansion within a respected industry-leading organization. IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at [email protected] At Aliaxis, we design sustainable, easy to install, and innovative solutions to address the world’s water challenges and accelerate the transition to clean energy. Thanks to our 15,000+ employees in over 40 countries, our pipes and fitting systems meet our customers’ most demanding needs for the building, infrastructure, industrial and agriculture sectors. Read more about us www.aliaxis.com. Aliaxis’ Purpose Aliaxis has embarked on a positive journey with its “Growth with Purpose” strategy, implementing ambitious, urgent actions for sustainability and innovation that will pay off in the short term. By 2025, we will be focusing on the areas where we can create the biggest impact: on carbon reduction in our plants and on increasing the share of recycled content in our products. In conjunction, we will continue to develop more and better water solutions for society as a whole. We are looking for passionate people that want to be part of our journey and embrace the behaviors that we at Aliaxis stand for: We Dare to challenge the status quo, to innovate and to learn fast, We Care for the environment, our customers and each other, We Deliver by taking accountability for our decisions and actions.

Administrative Assistant.

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