Role Purpose
The QHSE Administrator provides centralized administrative and technical support to the QHSE function, with primary responsibility for supporting bid and tender submissions, third-party contractor qualification and verification platforms, QHSE document maintenance, and management-system documentation.
The role acts as a shared-services resource supporting global and regional QHSE teams by ensuring QHSE information is accurate, current, well-controlled, professionally presented, and readily available for client, tender, assurance, and operational requirements.
A significant focus of the position is maintaining contractor and client prequalification platforms such as ISNetworld (ISN), Avetta, and other third-party review and verification services, including coordination of evidence, questionnaires, statistics, policies, procedures, training records, certifications, and supporting documentation.
The role requires someone with practical QHSE knowledge who can understand the information being requested, identify gaps, coordinate inputs from relevant stakeholders, and prepare high-quality documentation with limited supervision.
Responsibilities
- Coordinate and compile QHSE content for bids, tenders, RFQs, RFIs and client prequalification submissions.
- Review tender documentation to identify QHSE requirements, deliverables, questionnaires and supporting evidence.
- Coordinate information from QHSE, Operations, HR, Supply Chain and other business functions as required.
- Serve as the primary administrative resource for QHSE-related maintenance of ISNetworld (ISN), Avetta, client portals and similar third-party contractor qualification and verification platforms.
- Maintain QHSE company profiles, questionnaires, statistics, policies, procedures, certifications and supporting documentation.
- Monitor platform requirements, document expiration dates, outstanding submissions and verification actions.
- Support the maintenance of QHSE policies, standards, procedures, work instructions, forms, templates and supporting documents.
- Draft, edit, proofread and format QHSE documentation to established company standards.
- Compile QHSE statistics and supporting information for client questionnaires, tenders, internal reporting and assurance activities.
- Maintain QHSE registers, trackers and shared information repositories assigned to the Shared Services function.
Experience Requirements
Essential
- Minimum 5 years' experience within a QHSE/HSEQ function, preferably within energy, oil and gas, engineering, industrial services, manufacturing, construction or another safety-critical environment.
- Demonstrated experience supporting client prequalification, bids, tenders or contractor qualification processes.
- Practical experience working with ISNetworld (ISN) or comparable third-party contractor management platforms.
- Experience maintaining QHSE policies, procedures, forms and controlled management-system documentation.
- Strong technical writing, editing and proofreading capability.
- Good understanding of QHSE terminology, documentation and common client assurance requirements.
- Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
- Ability to manage multiple submissions, deadlines and document-review cycles simultaneously.
- High level of accuracy and attention to detail.
Desirable
- Experience with Avetta, ISN RAVS or similar contractor verification/prequalification systems.
- Experience supporting integrated management systems aligned with ISO 9001, ISO 14001 and ISO 45001.
- Previous experience within a global or multi-region organization.
- Formal qualification, certificate or diploma in occupational health and safety, quality, environmental management, business administration or a related discipline.
- Experience with electronic document-management or QHSE management systems.