Guest Scout.

This role is for one of Weekday’s clients

Min Experience: 0+ years
Location: Mumbai
JobType: full-time

Industry: Public Relations | Media | Podcasting | Influencer Relations

Role Overview

We are looking for a highly persistent, resourceful, and relationship-driven Guest Scout responsible for identifying, approaching, and securing influential guests for a leading business podcast.

The role involves building relationships with high-profile individuals, including iconic founders, CEOs, industry leaders, investors, and global experts, and convincing them to participate in meaningful podcast conversations. You will own the guest outreach process end to end, from identifying prospective guests and developing personalised pitches to navigating gatekeepers, managing follow-ups, and securing confirmed appearances.

This is a hands-on role for someone who is persuasive, proactive, and creative in their approach, with the ability to turn cold outreach into valuable professional connections and successful podcast bookings.

Requirements

Key Responsibilities

1. Guest Identification and Research: Identify and build a strong pipeline of high-profile guests, including founders, CEOs, investors, business leaders, industry experts, and influential global personalities.
2. Outreach Strategy: Develop and execute targeted outreach strategies through email, LinkedIn, phone calls, referrals, and other relevant communication channels.
3. Guest Acquisition: Proactively approach prospective guests and convert initial outreach into confirmed podcast appearances through effective communication and persistent follow-ups.
4. Relationship Management: Build and maintain relationships with influential individuals, publicists, PR teams, executive assistants, talent managers, and industry networks.
5. Personalised Pitching: Research prospective guests thoroughly and create compelling, customised pitches highlighting the value, relevance, and audience reach of the podcast.
6. Gatekeeper Management: Navigate executive assistants, management teams, and other gatekeepers to establish direct communication with high-profile decision-makers.
7. Scheduling and Coordination: Coordinate guest availability, scheduling, communication, and pre-interview requirements with the internal podcast production team.
8. Pipeline Management: Track outreach activities, response rates, follow-ups, conversion rates, and confirmed appearances to maintain an organised guest pipeline.
9. Creative Outreach: Explore unconventional and innovative ways to connect with influential individuals who may initially be difficult to reach.
10. Network Expansion: Continuously expand access to prominent voices across business, finance, entrepreneurship, and geopolitics.

Required Qualifications and Skills

1. At least 2 years of experience in Public Relations (PR), influencer relations, guest booking, media outreach, talent management, business development, or a related field.
2. Excellent written and verbal communication skills, with the ability to create persuasive and engaging outreach messages.
3. Strong persuasion, negotiation, networking, and relationship-building abilities.
4. High levels of persistence, initiative, and resourcefulness when approaching high-profile individuals.
5. Ability to think creatively, overcome communication barriers, and identify unconventional ways to reach decision-makers.
6. Strong organisational and follow-up skills, with the ability to manage multiple outreach conversations simultaneously.
7. Ability to conduct detailed research and develop personalised pitches for prospective guests.
8. A proactive, results-oriented approach with a strong sense of ownership over guest acquisition targets.

Must-Have Skills

• Public Relations (PR)
• Influencer Relations
• Guest Booking

What Success Looks Like

• Consistently securing high-quality guests who enhance the podcast's credibility, content value, and audience reach.
• Building a strong and sustainable pipeline of influential guests.
• Improving outreach effectiveness, response rates, and guest conversion rates.
• Establishing meaningful relationships with prominent founders, business leaders, investors, and industry experts.
• Expanding access to leading voices across business, finance, entrepreneurship, and geopolitics.