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Job Description Summary: Provide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department. Job Description: POSITION RESPONSIBILITIES AND DUTIES: Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant Answer phones - screen/handle routine items and direct calls as appropriate Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention Assist with travel arrangements, planning itineraries and scheduling meetings Arrange catering and assist with event planning Assist with administration of office/jobsite facilities, as assigned Maintain inventory of office supplies and materials, and order or purchase as needed Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature. Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files. Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed, returned commitments/agreements Order and distribute plans Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc. Coordinate with corporate prequalification department on subcontractor information submissions and renewals; Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting Follow job close-out procedures including archiving project plans and files Ability to obtain Notary Public certificate for the State of Oregon or South Carolina Process new Client/Business Partner setup into cost management system Complete other responsibilities as assigned MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS: High School Diploma or the equivalent combination of training and experience or ability to demonstrate proficient use of computer programs. Ability to keyboard 45 wpm accurately Possess a valid driver’s license Working knowledge of general office procedures and office machines Proficient in English verbal communication skills, including professional telephone manner Reliability, dependability, and flexibility Timberlab makes projects simple. We are experts in full-service mass timber project delivery stemming from our deep roots as a general contractor. With a holistic view of building construction, we understand how to integrate mass timber into a commercial building, carefully coordinating the timber structural system with the other building systems. As a 100% employee-owned organization and member of the Swinerton Family of Companies, we hire the best people, give them exceptional training, and provide robust opportunities for professional growth. Timberlab values and recognizes our employees as the essential ingredient to our lasting success. We strive for a positive work environment that encourages outstanding performance while making room for fun. We also believe that happy, healthy employees lead to a highly productive company, and we are proud to offer a robust benefits package to support individual and collective success. https://www.timberlab.com Timberlab is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer. Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff, and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation. We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Timberlab will only invite you to submit work history and personal information related to employment through our career portal WorkDay (which requires the set-up of a login), and communication will only come from individuals with an email address ending in @timberlab.com or @swinerton.com.
Swinerton
Portland