All jobs
Job Description Summary: Provide office administrative support to project management team or department (may be one or more people). Job Description: POSITION RESPONSIBILITIES AND DUTIES Ability to perform all essential duties of Junior Administrative Assistant Answer phones - screen/handle routine items and direct calls as appropriate Greet clients, visitors, and vendors in a professional manner, direct to appropriate person Process incoming and outgoing mail including UPS, courier service and Federal Express; sort, prioritize, and distribute, handle items not requiring supervisor’s attention Manage shipping and receiving for the office, create labels, purchase stamps, occasionally make trips to the post office for certified mail Maintain office phone list and email group distribution list Manage and provide support with office vendor management to include janitorial services, security system, coffee services, processing invoices and submission of building maintenance requests Assist with travel arrangements, planning itineraries and scheduling meetings Assist with new hire onboarding and scheduling assistance as required, order required equipment, parking passes, fuel cards and prepare new hire boxes. Assist with setting up new vendors in cost management system and processing credit applications Assist with general administration management of office/facilities, including assistance with office moves, water plants, clearing, order catering and setting up of office workstations for new hires. Maintain inventory of office and breakroom supplies while keeping monthly budget in mind Maintain conference room and office room appearance Event management support for Regional Event Coordinator and other office events as assigned Occasional travel between offices may be required Order and distribute plans Complete other responsibilities as assigned MINIMUM SKILLS AND REQUIREMENTS Ability to keyboard 45 wpm accurately Working knowledge of general office procedures and office machines Proficient in English verbal communication skills, including professional telephone manner Excellent organizational skills, ability to prioritize, and comfortable working independently Valid drivers license Pay depending on level of experience $19-24 Timberlab makes projects simple. We are experts in full-service mass timber project delivery stemming from our deep roots as a general contractor. With a holistic view of building construction, we understand how to integrate mass timber into a commercial building, carefully coordinating the timber structural system with the other building systems. As a 100% employee-owned organization and member of the Swinerton Family of Companies, we hire the best people, give them exceptional training, and provide robust opportunities for professional growth. Timberlab values and recognizes our employees as the essential ingredient to our lasting success. We strive for a positive work environment that encourages outstanding performance while making room for fun. We also believe that happy, healthy employees lead to a highly productive company, and we are proud to offer a robust benefits package to support individual and collective success. https://www.timberlab.com Timberlab is an Equal Employment Opportunity, Minority, Women, Disability, and Veteran Employer. Our Company is an equal opportunity and affirmative action employer. We have a commitment to provide equal hiring, training, compensation, promotion, transfer, layoff, and recall benefits to all individuals without regard to gender, race, color, religion, age, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity and expression, national origin, marital or domestic partner status, veteran status, or any other characteristic protected under federal or state laws or local ordinance or regulation. We are committed to the safety and security of everyone interested in our company–including those who visit us online. Please note that Timberlab will only invite you to submit work history and personal information related to employment through our career portal WorkDay (which requires the set-up of a login), and communication will only come from individuals with an email address ending in @timberlab.com or @swinerton.com.
Swinerton
Portland
Office Assistant.
$19–24/MO