Disclaimer: This job description serves as a general overview for the position listed below. Specific responsibilities and tools will be discussed in detail during the final interview. We encourage applicants to apply for positions that align with their skills and experience.
Overview
We are seeking a highly experienced Real Estate Virtual Assistant with proven experience supporting real estate professionals in Australia or New Zealand. This role is strictly for candidates who have worked directly with AU/NZ real estate clients and understand the systems, processes, and terminology used in these markets. Applicants without hands-on AU/NZ real estate experience will not be considered.
Key Responsibilities
Depending on your specialization, responsibilities may include:
Sales & Listings Support
Manage property listings (uploading to CRM, portals, websites)
Prepare listing presentations and marketing materials
Coordinate photography, floor plans, and staging schedules
Write property descriptions aligned with AU/NZ standards
2. CRM & Database Management
Maintain and update CRM systems (e.g., Agentbox, Rex, VaultRE, MyDesktop)
Manage buyer/seller databases and tagging
Track leads, follow-ups, and pipeline updates
3. Transaction Coordination
Assist with contract preparation and documentation
Ensure compliance with AU/NZ real estate regulations
Coordinate with solicitors, buyers, and sellers
Track contract milestones and settlement timelines
4. Marketing & Campaign Management
Launch and manage property marketing campaigns
Upload listings to platforms such as realestate.com.au, Domain, Trade Me
Create social media posts and email campaigns
Monitor campaign performance and reporting
5. Administrative Support
Inbox and calendar management
Client communication and appointment scheduling
Document preparation and file organization
6. Property Management Support (if applicable)
Assist with lease administration and tenant communication
Maintenance coordination and follow-ups
Arrears tracking and reporting
One (1) to (2) years experience of Real Estate Cold Calling (AU, NZ)
Excellent English communication skills, both written and verbal (at least C1 level)
Ability to work independently and prioritize tasks effectively
Exceptional attention to detail and accuracy
Excellent organizational and time management skills
Technical Requirements:
Equipment is self-provided
Computer:
RAM: 8GB
CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
HDD/SDD: 512 GB
Operating System: Windows 11 Home or Pro
Accessories:
Power Backup: Powestation, Powerbank, UPS, etc.
Extra Display: Secondary/External Monitor
Audio & Video: Noise-Cancelling Headset + Web Cam
Internet:
Internet Speed: 40-50 Mbps minimum bandwidth speed for both Downloads and Uploads.
Contractor Perks & Rewards:
20 Paid Time Off
Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).
Annual Trip – connect with the broader Wingman community in person.
Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.
Access to a Network – collaborate with fellow contractors and onshore specialists.
Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.
More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.
High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.
Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.
Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.
100% Work-From-Home Contracts – all engagements designed for remote delivery.
Pre-engagement requirements for Independent Contractors:
BIR as you are a contractor (Required to submit any contributions required by the government.)
NBI or Police Clearance
Any Government-issued ID
Please note:
Only qualified candidates will be invited for an interview.