JR159353 Project Associate ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers. As a Project Associate at ICON, you will provide key administrative support in clinical operations and project management, ensuring projects align with contract and client expectations. You will be office based in Swansea for 60% of the time - during your training/probation period the successful candidate would be 100% office based. What You Will Do: Your role will involve delivering executive support and administration work to a high standard, working closely with your team and stakeholders. Key responsibilities include: Organizing project team and client meetings, including scheduling, preparing meeting materials, binders, agendas, and minutes. Managing study information and supplies, generating and maintaining essential documents like organizational charts, team calendars, newsletters, and project-specific information. Overseeing internal and client project reporting, ensuring accuracy in reports for project status and financial tracking, along with system updates and queries. Supporting the project manager with financial tasks, including managing the purchase order process and processing study invoices and Investigator payments. Preparing and maintaining study files, ensuring compliance with filing/naming guidelines in the electronic trial master file, and tracking document status. Your Profile: You will bring relevant executive support and administration experience, along with the following qualifications and skills. Required qualifications and experience: Bachelor's degree or international equivalent in business, finance, health sciences, or related field, preferred. Experience in a CRO, pharmaceutical company, or in clinical research is an advantage. Proficiency in computerized information systems and standard application software, including MS Office. Strong skills in MS Word, PowerPoint, Excel, and Outlook, with experience in maintaining Excel trackers and building PowerPoint slides. Experience in taking meeting minutes and facilitating and scheduling MS TEAMS meetings is preferred. Interviews will be held on site in our Swansea office - and this will be your main base. We will unfortunately not be able to progress applications for remote workers, or candidates who do not have permanent right to work in the UK for this position. #LI-SA1 Employment with ICON is contingent upon having the legal right to work in the country where the role is based. Rewards & Benefits ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development. Benefits may include: Competitive base salary and performance related incentives Health and wellbeing programmes including medical, dental, and vision coverage where applicable Retirement and pension plans Life assurance and disability coverage Employee assistance programmes and wellbeing resources Learning and development opportunities through structured training and career pathways Benefits may vary depending on role and location. Visit our careers site to read more about the benefits ICON offers. Inclusion and Accessibility ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported. If you require reasonable accommodations during the recruitment process, please let us know or submit a request here. Are you a current ICON Employee? Please click here to apply ICON is an award-winning workplace that enables you to make a difference to patients’ lives by being part of a world-class clinical research organisation that helps deliver new medicines & medical devices that are benefitting patients worldwide. You are also part of a diverse company that cares about our world and is dedicated to conducting business more sustainably and supporting the communities in which we live. If you’re as driven as we are, join us. You’ll be working in a great environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry. Didn’t find the role you were looking for? Even if the perfect role isn’t available right now, we’re always excited to connect with talented individuals. Register to our Talent Community to receive updates on roles that align with your career goals.

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