Job Description: Job Description The Program Administrator plays a central role in ensuring the Fairfield First 5 Center is welcoming, organized, and operating at a high level each day. As the lead of the administrative team, the Program Administrator blends operational leadership with family engagement, bilingual communication and program coordination to create a positive experience for children, caregivers, staff, volunteers, and community partners. Working closely with the Center Director and multidisciplinary team, the Program Administrator supports daily operations, participant registration, communications and social media, scheduling, reporting, and program logistics while also engaging directly with families through childwatch, parent education, play-based activities, and community events. This role serves as a bridge between administrative systems and family-centered services, helping ensure that the Center operates efficiently while maintaining a warm, welcoming, and relationship-based culture. Schedule This is a 40-hour per week position. Typical schedule: Monday, Tuesday, Thursday & Friday: 8:00 a.m.–4:30 p.m. Wednesday: 10:30 a.m.–7:00 p.m. Occasional weekend hours may be required with advance notice. Compensation & Benefits $23–$24 per hour, depending on experience Agency and Federal Holiday pay Employee Assistance Program Medical insurance (based on eligibility) Dental and Vision Insurance Life Insurance Flexible Spending Account (FSA) Commuter Benefits Wellhub Wellness Program Ongoing professional development and training opportunities Education and Experience Associate's or Bachelor's Degree in Business Administration, Early Childhood Education, Child Development, Human Services, Communications, or a related field; or a combination of relevant education, training, and experience Bilingual fluency in English and Spanish (spoken and written) required Experience providing administrative, operational, or program coordination support, preferably in an educational, community-based, or family-serving setting Preferred: Early Childhood Education (ECE) units and/or experience in an early childhood or family-serving program Knowledge and Skills Strong organizational, administrative, and project coordination skills with the ability to manage multiple priorities Strong written and verbal communication skills in English and Spanish Ability to balance operational responsibilities with family engagement while working both independently and collaboratively Proficiency with Google Workspace, Canva, social media platforms, and office technology Communication and Relationship Building Excellent customer service and relationship-building skills Ability to communicate effectively with children, caregivers, colleagues, volunteers, community partners, and families from varied cultural, linguistic, and lived-experience backgrounds Ability to create welcoming, inclusive environments where families feel respected, valued, and connected Professional Qualities Passion for supporting young children and families Commitment to culturally responsive, community-centered, and strengths-based practice Highly organized, dependable, adaptable, and solution-oriented Ability to take initiative, exercise sound judgment, and communicate openly and respectfully Commitment to ongoing learning and professional development Technical Skills and Physical Requirements Ability to maintain accurate electronic records, databases, and reporting systems Ability to regularly lift up to 25 pounds as part of classroom setup, event preparation, and Center operations Roles & Responsibilities Administrative Leadership & Center Operations Lead the Center's administrative functions and support daily operations Partner with the Center Director to develop administrative systems, operational procedures, and funding-related processes, including CalAIM administration Oversee participant registration, scheduling, data entry, reporting, recordkeeping, and general office operations Open and close the Center and help ensure facilities are organized, welcoming, and program-ready Family Engagement & Communication Welcome new and returning families and support participant registration and program placement Provide bilingual interpretation and translation for families, workshops, and written materials Build relationships that encourage ongoing family engagement and participation Communications, Outreach & Program Support Manage the Center's social media platforms and create marketing materials for classes, events, and outreach Coordinate play experiences, provide childwatch during adult-only programming, and facilitate designated parent education or family activities following training Coordinate Parent Volunteers and support community outreach, special events, and Center visits Professional Development & Collaboration Receive training to conduct Ages and Stages Questionnaire (ASQ) developmental screenings and obtain Community Health Worker (CHW) certification in alignment with CalAIM requirements Collaborate with colleagues and community partners to provide integrated, family-centered services Participate in professional development and support shared team responsibilities, outreach activities, and Center events Fairfield First 5 Center Program Description The Fairfield First 5 Center (F5C), opening in Summer 2026, will be a vibrant and welcoming hub for families with young children ages 0–5. Funded by First 5 Solano and operated by Bay Area Community Resources (BACR), the Center provides no-cost parent-child interactive classes, developmental screenings, parent education, leadership opportunities, and connections to community resources. We believe parents and caregivers are their child's first and most important teacher. Through engaging early learning experiences, family-centered support, and opportunities for connection, the Center helps families strengthen parent-child relationships, build understanding of child development, support school readiness, and foster healthy growth and well-being. The Fairfield First 5 Center will serve a rich mosaic of families, cultures, languages, and lived experiences. We value candidates who bring experience working alongside communities of diverse backgrounds and who demonstrate a commitment to culturally responsive, community-centered, strengths-based, and equity-focused practices. About Us: Bay Area Community Resources (BACR) promotes the healthy development of individuals, families and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area. We have deep respect for the communities we serve throughout the Greater San Francisco Bay Area, the dedicated staff who show up for those in need, and the opportunity we have been given through this work to promote resilience in tens of thousands of individuals every year. BACR is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment w/o regard to perceived age, marital or familial status, religion, gender, gender identity, gender expression, sexual orientation, race, creed, color, genetic information, ancestry, national origin, physical or mental disability including AIDS or AIDS-Related Complex or military status. Visit our website at www.bacr.org. Above is the pay range for this position that we reasonably expect to pay. Individual compensation is based on various factors including experience/education, skillset, and geographic location. ARE YOU EXTRAORDINARY? We put people at the center of everything we do. With a diversity of backgrounds, ideas, opinions, and life experiences we hire individuals within the community who are passionate about making a difference. When you join BACR, you join a team with leaders, doers, and big thinkers, who are committed to giving back to their community. Our culture is one that encourages, supports, and celebrates our diversity and looks to expand and build it constantly. We are committed to creating a culture of inclusivity, where there are opportunities for all, everyone feels like they belong, and different perspectives are valued. No matter what your experience is - you CAN make a difference! Thank you for your interest in a career at BACR! BACR staff make a lasting impact across California, serving tens of thousands of children, youth, and families every day. BACR staff continue to create meaningful change in every community we serve. We continually witness the strength and resilience of the individuals and families we serve who are often those most adversely impacted by systemic racism, poverty, and inequitable access to resources and opportunities. BACR has remained steadfast to our mission: We work in the heart of our communities to foster generational change. We are grateful for the opportunity to support communities throughout the Bay Area, promoting resilience, health and justice and to our dedicated staff who serve those communities with compassion, passion, creativity and talent. 🌱 Compassion – We approach all we do with a caring heart and a people-centered mindset. 🔍 Curiosity – We challenge ourselves to learn, stretch, grow, and innovate. 🤝 Humility – We acknowledge our own limits and actively appreciate others’ perspectives and lived experiences. ✨ Integrity – We value and respect the trust given to us by our communities. We operate with honesty, accountability, and consistency. 🌸 Joy – We lead with gratitude, sprinkle in humor, and lift each other’s spirits.

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