The Medical Assisting Externship Coordinator plays a vital role in supporting student transitions from classroom instruction to hands-on training at externship sites, with a focus on employment outcomes. This position is responsible for managing all aspects of the externship experience, from site development and student placement to compliance, documentation, and post-externship employment conversions. While prior experience as a Medical Assistant is not required, successful candidates will demonstrate strong project management, relationship-building, and follow-through skills, preferably with experience in healthcare, workforce development, or community outreach. A key performance benchmark is converting at least 50% of externship placements into job offers, with a goal of 70%.
- Secure, maintain, and expand a network of externship sites with a focus on employers seeking to hire students post-externship.
- Coordinate timely student placements to ensure the externship begins concurrently with the start of the externship module.
- Monitor student attendance and completion of externship hours; track progress to ensure timely graduation.
- Conduct site visits, mid-point, and final evaluations to assess the quality of the learning environment and student performance.
- Ensure all required immunizations and documentation are completed prior to site placement.
- Collaborate with Career Services to align externship opportunities with potential employment outcomes.
- Maintain detailed records and documentation in accordance with programmatic, accreditation, and regulatory requirements.
- Educate and support site supervisors and students on externship policies, expectations, and procedures.
- Provide exceptional student service through regular communication, troubleshooting concerns, and supporting retention and program completion.
- Represent the program professionally with community partners and employers; participate in career fairs or other outreach events as needed.
Hours are generally, one late shift per week, until 7:00pm – 8:00pm, will be needed to ensure quality support and availability to evening students.
Pay Range: $31-$35/hr (Actual starting base pay may vary based on factors such as education, experience, skills, location, and budget.)
- Active Medical Assistant license with proven 3 years experience.
- Associate’s degree or higher preferred; equivalent work experience in community outreach, workforce development, healthcare partnerships or as a Medical Assistant will be considered.
- 3 years of experience as a Medical Assistant, proficient in both front- and back-office operations.
- 2 years of experience in project coordination, community engagement, and employer relations, with additional background in sales/marketing; career services experience strongly preferred.
- Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
- Excellent communication, interpersonal, and customer service skills.
- Knowledge of or experience in the healthcare industry is a plus.
- Must have a valid driver’s license, reliable transportation, and the ability to travel regularly for site visits.
- Proficient in Microsoft Office Suite and comfortable working within a data tracking system, Student Information System or CRM.
- Familiarity with accreditation standards, externship program coordination, or student services preferred.
We Offer:
- Medical, Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
- 12 paid Holidays and 2 Floating Holiday
- 401K with a Company Match
- Company Paid Life Insurance at 1x’s your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100% depending on program