Closing Manager.

Accountabilities

You will take ownership of the transaction department's daily operations, ensuring that documentation, financial records, and closing procedures meet established standards. Your responsibilities will include:

• Supervise, train, and manage Closing Coordinators and Transaction Assistants, ensuring accurate data entry, timely execution, and accountability across daily workflows.

• Collect, review, and audit documentation for home sales and lot conveyances to ensure completeness and compliance with applicable state real estate requirements.

• Audit and close out transaction files, balance records, and verify Final Settlement Statements before transferring completed files to Accounting.

• Manage annual file archiving and maintain organized, standardized real estate record-keeping systems.

• Coordinate with title and escrow companies on closing dates, earnest money, project statuses, land acquisitions, and lot takedown escrows.

• Prepare final closing documentation for buyer signatures, verify closing statements, issue commission demands, and assist with notarization requirements.

• Process change orders, price modifications, sales releases, and Addendum Change Order ratifications in Mark Systems or equivalent enterprise software on the same business day they are received.

• Monitor new community launches and initial closings to ensure consistent operational procedures are established.

• Track buyer sales incentives, maintain projected closing spreadsheets, and calculate quarterly agent bonuses.

• Prepare and reconcile weekly, monthly, and ad-hoc closing reports for Operations and executive leadership.

• Administer transaction databases and enterprise management software, identifying opportunities to automate workflows and reduce manual processes.

• Support administrative activities involving building leases, HOA creation, CCR implementation, promissory notes, lot purchase agreements, and Notice of Completion recordings.

Requirements

The ideal candidate combines hands-on real estate transaction expertise with strong leadership, technical proficiency, and the ability to manage complex workflows. They should be comfortable coordinating with US-based stakeholders and maintaining high standards of accuracy and compliance. Required qualifications include:

• At least 3 years of experience in real estate closing management, transaction coordination, escrow administration, or homebuilder sales operations.

• Solid understanding of real estate filing requirements, title and escrow processes, settlement statements, and state compliance frameworks.

• Strong technical proficiency with real estate enterprise software, such as Mark Systems or comparable builder and real estate ERP platforms.

• Advanced spreadsheet skills and the ability to maintain accurate transaction databases and reports.

• Proven ability to supervise, mentor, and hold transaction assistants and closing coordinators accountable in a fast-paced environment.

• Excellent written and verbal English communication skills for working with executives, title officers, sales teams, and legal entities.

• Strong analytical and problem-solving abilities, including resolving transaction issues, auditing financial figures, and managing multiple projects.

• Full availability Monday through Friday, from 8:00 AM to 5:00 PM US time.

• A dedicated, quiet home office, personal computer, professional headset, and reliable high-speed internet.

• Ability to work remotely from Latin America.

Preferred qualifications:

• Previous experience with residential homebuilders, land developers, or multi-community real estate companies.

• Hands-on experience with Mark Systems or specialized construction and real estate sales platforms.

• Active Notary Public license or willingness to obtain notary certification.

• Knowledge of HOA setup, CCR documentation, and land acquisition escrow workflows.

Benefits

• Monthly salary of $2,600 USD, paid directly in US dollars.

• Fully remote, full-time position from Latin America.

• Direct leadership responsibility for closing operations and transaction software workflows.

• Cross-functional collaboration with Sales, Marketing, Accounting, Purchasing, and executive leadership.

• Opportunity to influence operational processes, improve systems, and contribute to the efficiency of a growing real estate business.