Position Title: Administrative Assistant II Job Group: Professional & Scientific Required Minimum Qualifications: High school diploma or equivalent and 3 years of related experience Job Description: The Graduate College at Iowa State University is seeking an organized and service-oriented Administrative Assistant II to support the Ronald E. McNair Postbaccalaureate Achievement Program. This position plays an important role in the day-to-day administration of the program, providing support to students, prospective participants, alumni, faculty, and university partners. Responsibilities include coordinating program activities and events, supporting student recruitment and engagement, managing financial and travel transactions, maintaining program records, and assisting with data collection and reporting. The successful candidate will be an effective communicator who enjoys working with students, managing multiple priorities, and contributing to a program focused on supporting students in their pursuit of graduate education. What You'll Do Serve as a primary administrative contact for the McNair Program, providing information and support to students, prospective participants, alumni, faculty, and university partners. Coordinate program events and activities, including planning, scheduling, communications, logistics, and on-site support. Support student recruitment and the application process by preparing recruitment materials, monitoring applications, and communicating with prospective participants. Maintain accurate and confidential participant and alumni records, databases, and communication lists. Develop and distribute program newsletters, announcements, and social media content. Support student success and engagement by monitoring academic progress, communicating graduate school application requirements to graduating students, and participating in program activities and weekly classes. Process financial transactions and provide business operations support, including purchasing, vouchers, reimbursements, catering, conference registrations, and other program expenditures. Coordinate travel arrangements for staff and students, including transportation, lodging, authorizations, and reimbursements. Travel with students to regional or national conferences as needed to provide logistical and program support. Collect, maintain, and analyze program data; assist with participant outcome tracking, report preparation, program assessment, and documentation required for institutional reporting and external funding agencies. Preferred Qualifications Experience providing administrative support and customer service to multiple stakeholders in an office environment. Experience coordinating meetings, events, travel, or complex schedules involving multiple participants. Demonstrated experience providing confidential administrative support. Experience managing records, tracking deadlines, and coordinating multiple administrative processes simultaneously. Expertise with Microsoft Office Suite, particularly Excel spreadsheets, Outlook email and calendars, Word documents, Power Point presentations, and Teams. This role offers a rare opportunity to build lasting, meaningful relationships with students across every college at Iowa State. The McNair Program is a close-knit community where staff and Scholars work closely and stay connected long after graduation. You will support students as they apply to a wide range of graduate programs and celebrate with them as they enter top institutions across the country. Many alumni return to share updates about their graduate school journeys and early careers, reflecting the strong sense of support and impact the program creates. For someone who values long-term student development and the chance to make a tangible difference in individual academic trajectories, this position is uniquely rewarding. The successful candidate will join a productive team of professionals who are fully engaged with the students we serve. Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. This is a term position that may have opportunity for renewal. Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: Resume/Curriculum Vitae Letter of Application/Cover Letter Why Choose Iowa State University? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as: Retirement benefits including defined benefit and defined contribution plans Generous vacation, holiday, and sick time and leave plans Onsite childcare (Ames, Iowa) Life insurance and long-term disability Flexible Spending Accounts Various voluntary benefits and discounts Employee Assistance Program Wellbeing program Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. If you have questions regarding this application process, please email [email protected], or call 515-294-4800 or Toll Free: 1-877-477-7485. Appointment Type: Regular with Term Appointment (Fixed Term) Proposed End Date or Length of Term: September 30, 2027 Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS806 Original Posting Date: November 3, 2026 Posting Close Date: November 11, 2026 Job Requisition Number: R20165 Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email [email protected]. General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications. Current employees (excluding temporary, student and graduate assistants) must apply through the Workday Internal Careers Hub. By focusing on the future and providing the best student experience possible, Iowa State University attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community. Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email [email protected]. If you have questions about the application process please email [email protected] or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email [email protected] or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942. General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.

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