- Employment Type: Full-Time Contractor
- Workplace: Remote
- Schedule: Monday through Friday 8:30 AM - 5:30 PM PST
About Us
HireHawk connects skilled professionals with U.S. and Canadian companies looking to build high-performing global teams. For this opportunity, we are recruiting on behalf of a privately owned Southern California real estate investment and operating company managing residential and commercial properties across multiple legal entities. You will work remotely from the Philippines while collaborating directly with the U.S. team and an onshore CPA.
About the Role
You will take day-to-day ownership of the electronic accounting cycle across multiple properties and legal entities, with Yardi Voyager at the center of your work. This is a hands-on senior individual contributor role for someone who can move confidently from transaction posting and reconciliations through month-end close, financial statements, tenant accounting, and management reporting.
The right person communicates early when something is missing, follows through without repeated reminders, and wants to become a dependable long-term part of a small, owner-led real estate business.
Responsibilities
- Own the general ledger across multiple residential and commercial properties and legal entities, keeping accounts accurate, complete, and ready for review.
- Complete month-end and year-end closes, including account reconciliations, supporting schedules, adjusting entries, and investigation of unusual balances.
- Manage the accounts payable cycle by reviewing and coding vendor invoices, recording approved payables, preparing authorized electronic payments, monitoring aging, and resolving discrepancies.
- Maintain accurate tenant accounting for residential and commercial leases, including rent charges, collections, delinquency reporting, move-ins, move-outs, security deposit calculations, and refunds.
- Reconcile bank and credit card accounts each month and escalate unresolved variances before they affect reporting deadlines.
- Prepare monthly, quarterly, and annual financial statements and management reports, including income statements, balance sheets, cash flow reports, rent rolls, and AP/AR aging.
- Support property and company budgeting by providing accurate historical data, schedules, and accounting insights.
- Process semi-monthly payroll through Paychex within established permissions and approval controls.
- Support tax preparation, 1099 reporting, insurance-related accounting, and CPA reviews by maintaining organized and audit-ready records.
- Record recurring ACH payments.
- Spot checks that need a stop payment and alert management.
- Handle returned and NSF tenant payments with late and NSF fees in Yardi.
- Send monthly lease statements to commercial tenants.
- Prepare a Common Area Maintenance (CAM) evaluation, checking the lease against the expense pool.
- Serve as the day-to-day Yardi Voyager expert, using advanced Excel to analyze information, identify discrepancies, and communicate potential issues before deadlines are at risk.
Requirements
Must-Have:
- 5+ years of U.S. real estate or property management accounting experience; candidates with 10+ years are especially encouraged to apply.
- Hands-on Yardi Voyager experience across general ledger, AP, AR, tenant ledgers, reconciliations, and financial reporting. Yardi Voyager experience is required.
- Strong residential property accounting experience plus working familiarity with commercial property accounting; training can be provided on the weaker side.
- Demonstrated full-cycle accounting ownership, from transaction posting through reconciliations, close, and preparation of financial statements across multiple properties or entities.
- Bachelor's degree in Accounting or a related field, advanced Excel skills, and clear written and spoken English.
- Ability to work independently while communicating proactively, acknowledging requests and files, following up consistently, and flagging delays or discrepancies before deadlines are missed.
Nice to Have:
- Experience with QuickBooks Online and/or AppFolio.
- Experience processing payroll through Paychex and preparing 1099s.
- Experience supporting privately owned U.S. real estate companies with multiple LLCs or other legal entities.
- Experience collaborating with both U.S.-based and offshore colleagues.
- CPA qualification, although it is not required.