The Accounts Payable Coordinator supports accurate and timely invoice, payment, and travel and expense processing by completing defined transactions, validating documentation and approvals, maintaining records, and identifying discrepancies for review. This entry-level role develops working knowledge of accounts payable operations, controls, systems, and compliance while partnering with suppliers, employees, Accounting, and internal approvers. The position works within established procedures and under the guidance of experienced accounts payable team members, protects confidential payment information, and escalates exceptions or nonroutine matters.
WHAT YOU’LL BE DOING:
Invoice & Transaction Processing Support
• Prepare, enter, and route supplier invoices and approved direct-entry transactions using established coding, documentation, and approval procedures.
• Review invoices and supporting records for completeness, duplicate risks, required approvals, and basic data accuracy; identify discrepancies for review.
Payment & Control Support
• Prepare payment-support documentation and complete assigned validation steps for payment runs, approved voids or reversals, and funding records.
• Follow established approval, segregation-of-duties, OFAC, positive-pay, ACH authorization, debit-block, confidentiality, and record-retention controls.
Travel, Expense $ Corporate Card Support
• Review expense reports, receipts, lodging documentation, and reimbursements against established requirements; route exceptions for review.
• Maintain corporate-card receipts and supporting records, follow up on missing documentation, and respond to routine user questions using approved resources.
Reconciliation, Compliance & Records
• Assist with transaction matching, aging research, recurring-invoice review, voided-check documentation, reconciliations, audit requests, 1099 activities, and unclaimed-property support.
• Maintain accurate, complete, and retrievable accounts-payable records and document the status of discrepancies or missing information.
Service, Learning & Improvement
• Respond to routine supplier and employee inquiries, gather information, and escalate sensitive, complex, or system-related matters.
• Build accounts-payable knowledge through assigned work and feedback and use approved automation and AI-enabled tools responsibly while validating outputs and protecting confidential information.
YOU’VE GOT WHAT IT TAKES IF YOU HAVE:
- Foundational understanding of accounting, finance, or related business concepts acquired through education, internship, or comparable exposure.
- Strong numerical aptitude and attention to detail when reviewing invoices, approvals, payment information, receipts, and records.
- Ability to follow documented procedures, complete recurring work accurately, recognize discrepancies, and seek guidance outside established parameters.
- Ability to organize work around payment and close deadlines and communicate status or risks promptly.
- Ability to handle supplier, employee, banking, tax, and payment information with discretion.
- Working proficiency with Microsoft Excel or comparable spreadsheet software and the ability to learn ERP, procure-to-pay, expense, and payment systems.
- No prior accounts payable or professional work experience required. This role is designed as an entry-level opportunity for candidates who demonstrate numerical aptitude, attention to detail, sound judgment, confidentiality, and an interest in developing expertise in accounts payable operations.
- Bachelor's degree in Accounting, Business Administration, Finance, or a related field
IT WOULD BE IDEAL IF YOU HAVE:
- Internship, co-op, academic, volunteer, or work experience involving accounting, accounts payable, finance, data processing, customer service, or other detail-oriented business operations.
- Coursework in accounting, finance, taxation, data analysis, or business systems.
- Experience using Microsoft Excel or another spreadsheet application to organize or validate data.
- Exposure to Intacct, NetSuite, SAP, Coupa, Concur, or comparable ERP, procure-to-pay, or expense platforms
IN OFFICE REQUIREMENT:
Relias values collaboration and wants to ensure that our team members have opportunities to work with their teams regularly for professional development opportunities. Our flexible hybrid work environment requires that you live in the state of North Carolina, within a commutable distance to our office (~1-hour commute). You would be expected to work in our Morrisville, NC Headquarters (close to the Raleigh/Durham airport) approximately 30 days/quarter.
Relias is an Equal Opportunity Employer and a Drug-Free workplace. Relias welcomes and encourages applications from people with disabilities and is happy to make reasonable accommodations in all aspects of the selection process. If you are an individual with a disability and require reasonable accommodation to complete any part of the job application process, please visit our career page for instructions.
All your information will be kept confidential according to EEO guidelines.
Disclosure requirements pertaining to the collection of your personal data:
Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.
The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.
You can contact the company’s Data Protection Officer at the above-mentioned postal address.
Further information on data protection and your rights can be found here.
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